Extract data from rate confirmations

A rate confirmation is the one-page deal sheet a freight broker sends a trucking carrier to lock a load before it moves. In United States truckload freight a broker posts a lane on a board such as DAT, a carrier calls to cover it, and the two agree a spot rate; the rate confirmation, sometimes called a carrier confirmation, is the paper that binds it. It names the broker and the carrier, the carrier Standard Carrier Alpha Code and MC number, the origin and destination, the pickup and delivery appointments, and the money: a linehaul rate, a fuel surcharge, any accessorials such as detention or a lumper fee, and the all-in total the carrier will invoice. A broker covering 60 loads a day sends 60 of these, each to a different carrier, each a separate agreement. The money is split across lines and the format is whatever the broker TMS prints. A confirmed load might read a $2,450 linehaul plus a $312 fuel surcharge plus $150 detention after two free hours, and the carrier settlement team has to reconcile that against the invoice and the proof of delivery weeks later. Accessorials appear as their own rows with conditions attached, the SCAC and the MC number identify the carrier for compliance, and the payment terms, whether quick-pay at a 2 percent fee or net 30, decide the cash. Because no standard governs the layout, one broker labels the total All-In and another calls it Total Rate, and the appointment times sit in prose next to the stop addresses. Hand the rate confirmation to Talonic and the broker and carrier, the SCAC and account references, the origin-destination lane, and the full charge breakdown come back as typed fields: the linehaul rate, the fuel surcharge, each accessorial with its condition, and the total, all in one currency. Pickup and delivery appointments are parsed to dates, the service type is read as truckload or LTL, and the sum of the charge lines is checked against the stated total. A rate confirmation issued 2026-04-18 for a Chicago to Dallas dry van, a $2,912 all-in rate in USD with a 2026-04-19 pickup for Prairie Line Trucking, loads into a carrier settlement system so the payable can be matched to the load rather than typed from a PDF.

What gets extracted from rate confirmations

How extraction works for rate confirmations

Rate confirmations are printed by broker transportation management systems such as McLeod, Turvo, and Aljex, and because no standard governs the form, the same charge appears under a different label on every one. Talonic classifies the document and maps it to the freight-rate model in the Field Registry, which separates the carrier and broker parties, the origin-destination lane, and the charge breakdown into distinct fields. The Standard Carrier Alpha Code and MC number are read for the carrier, the linehaul rate, the fuel surcharge, and each accessorial are typed as numbers with their conditions, and the sum is reconciled against the stated total so an all-in figure that does not add up is flagged. Pickup and delivery appointment windows are parsed to dates. Each value returns with a confidence score and a pixel-region pointer conforming to DIN SPEC 91491, so a carrier settlement clerk can verify a fuel surcharge or a detention charge against the confirmation before it is paid.

Sample extraction

A truckload rate confirmation, Chicago to Dallas

{
  "document_number": "RC-2026-04-3390",
  "document_date": "2026-04-18",
  "supplier.name": "Prairie Line Trucking LLC",
  "supplier.identifier": "PLTX / MC-882145",
  "buyer.name": "Meridian Logistics Brokerage",
  "origin_location.city": "Chicago",
  "origin_location.state_province": "IL",
  "destination_location.city": "Dallas",
  "destination_location.state_province": "TX",
  "service_type": "TL",
  "currency": "USD",
  "rate_amount": 2450,
  "total_amount": 2912,
  "payment_terms": "Net 30, or 2% quick-pay",
  "surcharges": [
    {
      "surcharge_type": "fuel_surcharge",
      "surcharge_amount": 312,
      "surcharge_unit": "per_shipment"
    },
    {
      "surcharge_type": "detention",
      "surcharge_amount": 150,
      "applicable_conditions": "After 2 free hours at delivery"
    }
  ]
}

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