Extract data from statements of work
A statement of work is the contract that turns a service engagement into something you can hold a vendor to. It names the buyer and the supplier, describes the project, and then commits both sides to a schedule: the deliverables, the milestones, the acceptance criteria, and the payment tied to each. Three readers depend on it: a project manager runs the engagement against it, a procurement lead checks the total against the budget, and a finance team releases payment only when a milestone's acceptance criteria are met. Whether the SOW sits under a master service agreement or stands alone, its schedule of deliverables and payments is the part everyone returns to.
The detail that governs money and time lives in tables, not prose. One SOW can list eight deliverables, each with a due date and its own acceptance criteria, mapped to four milestones that trigger staged payments totaling $320,000. Payment terms reference Net 30 from milestone acceptance, and the assumptions-and-exclusions section decides what counts as out of scope when the client asks for more. Governing clauses sit alongside the schedule, so a change-of-control clause, an IP-assignment clause, and a liability cap travel with it, and the difference between a completion date and an acceptance date can shift a payment by weeks.
Talonic reads the SOW and returns the parties, the project scope, the schedules of deliverables, milestones, and payments, and the governing clauses as structured records. Deliverables come back with due dates and acceptance criteria, milestones with their target dates and payment triggers, and the payment schedule with amounts in a single currency. Point it at a data-migration SOW between Riverstone Health as buyer and Foldertree Consulting LLC as supplier, running 2026-07-06 to 2026-12-18 at a total of $320,000 in USD across four milestones, and it loads into a project and billing system with its acceptance criteria intact, so a project manager releases payment against met criteria rather than a retyped schedule.
What gets extracted from statements of work
How extraction works for statements of work
Statements of work reach a team as signed PDFs, appendices to a larger agreement, or scans, and the schedules that carry the commitments are laid out as tables that shift from vendor to vendor. Talonic classifies the document and maps it to the contract schema in the Field Registry, which keeps the deliverables, milestones, and payment schedule as separate linked tables rather than flattening them. Each deliverable retains its due date and acceptance criteria, each milestone its target date and payment trigger, and each payment its amount, currency, due date, and the condition that releases it. The total contract amount is typed as a number and reconciled against the payment lines, and the assumptions-and-exclusions and liability clauses are captured as their own fields. Every value returns with a confidence score and a pixel-region pointer conforming to DIN SPEC 91491, so a project manager or a finance approver can verify a milestone payment against the source document before releasing funds.
Sample extraction
A fixed-fee data-migration statement of work
{
"document_number": "SOW-2026-0706",
"document_date": "2026-07-06",
"effective_date": "2026-07-06",
"buyer": {
"name": "Riverstone Health",
"contact_person": "Dana Whitfield"
},
"supplier": {
"name": "Foldertree Consulting LLC",
"contact_person": "Omar Haddad"
},
"project_title": "EHR data migration",
"project_description": "Migrate and validate patient records from a legacy EHR to the new platform",
"start_date": "2026-07-06",
"end_date": "2026-12-18",
"total_amount": 320000,
"currency": "USD",
"payment_terms": "Net 30 from milestone acceptance",
"governing_law": "State of Massachusetts",
"deliverables": [
{
"deliverable_id": "D1",
"deliverable_name": "Data mapping specification",
"due_date": "2026-08-14",
"acceptance_criteria": "Signed off by buyer data lead",
"status": "planned"
},
{
"deliverable_id": "D2",
"deliverable_name": "Migrated records, validated",
"due_date": "2026-11-20",
"acceptance_criteria": "99.5% record match on reconciliation",
"status": "planned"
}
],
"milestones": [
{
"milestone_id": "M1",
"milestone_name": "Discovery complete",
"target_date": "2026-08-14",
"payment_trigger": "20% on acceptance"
},
{
"milestone_id": "M2",
"milestone_name": "Phase 2 cutover",
"target_date": "2026-10-01",
"payment_trigger": "40% on acceptance"
}
],
"payment_schedule": [
{
"payment_id": "P1",
"payment_amount": 64000,
"currency": "USD",
"due_date": "2026-09-13",
"trigger_condition": "M1 acceptance",
"invoice_terms": "Net 30"
},
{
"payment_id": "P2",
"payment_amount": 128000,
"currency": "USD",
"due_date": "2026-10-31",
"trigger_condition": "M2 acceptance",
"invoice_terms": "Net 30"
},
{
"payment_id": "P3",
"payment_amount": 128000,
"currency": "USD",
"due_date": "2026-12-31",
"trigger_condition": "Final acceptance",
"invoice_terms": "Net 30"
}
]
}Frequently asked
Does it keep deliverables, milestones, and payments linked?
Yes. The three are captured as separate tables with references between them, so for a Foldertree Consulting LLC EHR migration a milestone that triggers a payment and the deliverables due at that milestone stay connected rather than collapsed into one list.
Is the total reconciled against the payment schedule?
The total contract amount is typed as a number and checked against the sum of the scheduled payments, so a $320,000 total that must equal staged payments of 20%, 40%, and 40% is verified rather than assumed.
How are acceptance criteria captured?
Each deliverable and milestone keeps its acceptance criteria as its own field, because a finance team at a buyer such as Riverstone Health releases payment only when the stated criteria for the 2026-10-01 milestone, such as a 99.5% reconciliation match, are met.
Does it work when the SOW is an appendix to an MSA?
Yes. When the SOW is attached to a master service agreement (MSA), it is parsed as its own record that references the parent agreement, so the project schedule is captured without losing the link to the framework contract.
What fields are extracted from statements of work?
Talonic returns statements of work as schema-validated, typed fields. Common fields include Buyer, Supplier, Project Title, Total Amount, and more, each normalized (dates to ISO 8601, amounts as numbers) and mapped to a stable key so the output shape stays the same across layouts.
How accurate is extraction from statements of work, and how is confidence reported?
Every extracted cell carries a confidence score from 0.0 to 1.0 and a provenance pointer back to the source page and region, so low-confidence values can be reviewed against the original before the data is trusted downstream. There is no single accuracy number: confidence is reported per field so you can gate on it.
Can I use statements of work extraction in production?
Yes. The same engine behind this guide is available as a production REST API and Node SDK with sync, async, and streaming modes, schema versioning, signed webhooks, and EU-resident processing. Start free with an API key, then scale on usage-based pricing.
What does it cost to extract data from statements of work?
There is a free tier for prototyping and agent evaluation with no credit card. Paid usage is credit-based at 1,000 credits per euro: page ingestion is 100 credits per page and registry-resolved queries are free. See talonic.com/pricing for current rates.
Ready to extract from your own statements of work?
- GDPR
- HIPAA
- ISO 27001 / 42001 aligned
- DIN SPEC 91491 co-author
- EU-resident infrastructure
Author note
Reviewed by Talonic engineering · last reviewed 2026-07-06